Get Involved

 

Here are the ways you can help make Penguicon happen:

Volunteering

pcon2013 bb9q4766Without volunteers, Penguicon would be impossible. Many people contribute their time to help make Penguicon happen because they want to give back to our community.  We want you as part of our team!  Please consider putting a few hours into volunteering – it’s a great way to meet people, and a solid way to contribute to our community.

Volunteer work is measured in our reputation currency, Whuffie. For each hour worked and recorded through our volunteer staff, you earn 1 Whuffie.  Whuffie is spent like you would spend dollars or pounds, and (like dollars) can only be used once.

One Night in Penguin Pit: 2 Whuffie

Pre-Registration of Next Year: 8 Whuffie

Reimbursement of This Year’s Badge: 10 Whuffie

Come to the Volunteers Table on SUNDAY from 12pm to 2pm to be reimbursed WHAT YOU PAID for your badge (Rollovers are ineligible for reimbursement).

Also spend your Whuffie in the Dealers Room! 1 Whuffie = 1 Dollar.

Some jobs that volunteers do:

  • Set Up/ Tear Down
    This takes place on Thursday Afternoon and Friday Morning before Opening Ceremonies as well as on Sunday Evening. It consists of helping organize the cons function space as well as help unloading /reloading the truck.
  • Registration
    This takes place on Friday and Saturday and started Mid-Morning and stays open until around 8 (when registration will be moved to ops). Helping out usually involves directing people on how to register. The perks include meeting almost EVERYONE – including GoHs.
  • Operations (OPS)
    This is staffed 24/7 as long as the con is running. You’ll help make sure everything in the con is running smoothly. As a volunteer you do your best to answer questions (cheat sheet sometimes provided) as well as direct problems brought to you to the right ConCom member. Working Ops requires helpful, calm people who think on their feet. Perks include being able to ask other penguins to get you food.
  • Program Operations/Bouncer
    This volunteer is responsible for doing a head count of attendees at the panels for the time. They are also expected to help with any last minute rearrangements of rooms. Perks include lots of movement and seeing everything that’s going on at the con.
  • ConSuite
    This is also staffed around the clock. You will keep the ConSuite as presentable as possible, restock food, and make sure no ConSuite property “wanders off”. Perks include being near the food – and people – at all times.
  • Badge Checker
    Most doors to Con Function space require a Badge checker. A badge checker also makes sure con property doesn’t leave the room. Perks include having a smidgen of power.
  • Games Librarian
    This round-the-clock job combines Badge Checker with games room duty. The librarian will check games owned by the convention out to attendees, collect trash and keep the area neat. Perks include meeting gaming GoH’s and being near the games.
  • Event/Panel Set Up
    This is general help with the setup of any function space that is being repositioned. Perks usually include ribbons and first seating.
  • General Help
    Anything else that may come up (And it always does).

All volunteers should be at least 10 years of age, and anyone under 16 must bring their parent or guardian to the volunteer table with them to give me that speech about “I know and approve of what my child is doing”- Note: we have had several youth volunteer in the past, they are a great help!

Please contact Kalika, our Head of Volunteers at volunteers@penguicon.org if you’d like to do this!

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Presenting a Panel

pcon2013 bb9q4767Our content is entirely sourced from our local community and our Guests of Honor, and we welcome both beginners and veteran presenters. The deadline to submit new content for Penguicon 2014 has passed. The schedule is expected to be available on April 1.

Types of presentations:

  • A panel is any discussion with multiple planned participants who get up in front of an audience and discuss the topic, usually as someone with experience.
  • A presentation is a talk delivered by one planned person. This is usually a subject matter expert of some sort.
  • A round table is a small session in which every audience member is an active participant. This often occurs when a panel attracts such a small audience that the audience is invited to join the panel to talk. These are often rewarding.
  • A birds of a feather session is any discussion scheduled without official panelists. This is where you just show up and talk with whoever comes to chat.  If you don’t want the responsibility of running a panel, this may be for you.

If you plan to speak for more than three hours of approved programming, you will also have a discounted membership!  

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Staffing for Penguicon

pcon2013 bb9q4410Staff positions are people who work throughout the year to make Penguicon happen. Staff are rewarded with a reduced rate, a unique T-shirt, and a special party during Penguicon just for them.

Some staff positions are still available, including:

  • Eco Track head
  • Food Track head
  • Web Comics Track head
  • Video Game Track head
  • Anime Track head

Please contact programming@penguicon.org for more details on track heads!

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Sponsorships

Why You Should Sponsor

Penguicon is an all-volunteer not-for-profit convention, which brings together developers and enthusiasts of free and open source software with science fiction creators and lovers. This magical land is what happens when we introduce imaginative visionaries to the technologists who are creating the future.

About 1200 people attend Penguicon every year, including entrepreneurs, prospective employees, sales decision-makers, and early adopters. If you’re the right fit for our convention, promoting your product or service will build serious word-of-mouth among decision-makers and tech trend leaders.

Fan-run science fiction conventions and open source software development are two communities that generate significant income for the things that they are passionate about. In order for that to work, we need to keep the cost for participants as low as possible.

If you’re a part of making membership cost-effective (or providing value to those already joining us for the weekend), you’ll put that network to work for your company.

As a community, we are passionate users – when we love something, we are devoted to it, whether it’s a flavor of linux or a comic franchise.  We welcome creative ideas for sponsorship arrangements. Please contact us at marketing@penguicon.org for more details.

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Dealers

pcon2013 bb9q5087

(The dealer room is now full. If you would like to be put on the wait list if there is a cancellation, click on the link below and fill out the form. If you have any questions, contact dealers@penguicon.org.)

Dealer Room Wait List

Penguicon always provides a great selection of dealers so our fellow nerds can scoop up great books, T-shirts, costumes, bits of technology, and other souvenirs of this amazing once-a-year experience.

Dealers will be selected based on quality, variety, type of merchandise, and whatever adds the most to the Penguicon experience.

  • One table: $110.00 (includes 1 membership)
  • Additional tables: $75.00 each

Tables are approximately 6 feet by 30 inches. You must buy a membership for each person working at your tables. Dealers may buy up to 3 additional memberships at the special dealer rate of $35.00 each with their first table.

Applications to be a dealer at Penguicon 2014 are no loner being accepted. You will receive an email stating whether or not you have been accepted into this year’s Dealer’s Room. Those dealers who have been accepted will have until February 10th, 2014  to purchase tables. If you didn’t get your application in, and are still interested in bringing your goods, consider Artist Alley (see below).

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Artist Alley

pcon2013 bb9q4442Artist Alley is an area provided for vendors to sell handmade items at Penguicon.  Hours of operation are the same as the Dealers Room with the added benefit of you having the option to extend your hours. You could be open 24 hours if you choose.

Artist Alley is a non-secured location, meaning that at the end of the day you must remove your merchandise and displays. No storage is allowed on or under the table overnight. You are able to purchase half a table if that is all the space you require, keeping in mind that another artist will occupy the other half of the table. You must remain on your half at all times.

  • Half-table: $60
  • One Table: $80 (includes one membership)
  • Additional Tables: $55

Tables are approximately 6 feet by 30 inches. You must buy a membership for each person working at your tables. You will receive the special rate of $35 per person for up to three additional people.

Applications must be received by February 1, 2014. You will receive an email stating whether or not you have been accepted into Artist Alley. If you have have been accepted, you will have until March 10th, 2014  to purchase tables.

Click here to submit your application for The Artist Alley!

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